Creating Schedules

Talkdesk Explore™ allows you to distribute reports and dashboards on a recurring basis. You can also download or send reports on demand for any desired date range over the previous 12 months.

In order to use this functionality, you must have permission to schedule reports and dashboards. For more information, please check the article Explore Overview.

Note: If you are the one who created a schedule, you will be the only user who can access the settings of that schedule. Conversely, you will not be able to configure the schedules that your colleagues set up.



Scheduling Dashboards


  1. Navigate to Reporting [1].
  2. Open Explore [2].
  3. Select the dashboard you want to schedule [3] from My Dashboards or Default Dashboards [4].

For this example, we’ll use the Calls dashboard.



5. Click on Dashboard actions  > Schedule delivery [6].



Note: Default and Custom Dashboard changing timezone when creating a new schedule. 

When you create a new schedule, the timezone is not the one set in the account. The timezone that appears by default is UTC. 

You see the information banner saying "The default delivery timezone in use is UTC. You can edit the delivery timezone in the Advanced options tab."



To change the timezone, please go to the Advanced options tab.

After you changed the timezone, the information banner will disappear.



Note: Change the timezone when you create a new schedule. The previous Schedules do not require any action, they will keep the default value in the timezone set at the account level. 

In the Settings tab, you’ll configure the schedule’s parameters:

  1. Name your schedule at the top of the window [7]
  2. Set the “Recurrence” [8] and the “Time [9].
  3. Select your “Destination[10], and add the recipients' list where it says Who should it be emailed to?.
  4. Pick the file format (PDF, CSV, or PNG) [11]
  5. Click Test now to preview the scheduled dashboard. Talkdesk will send the test to the addresses in the recipients' list within minutes.
  6. Choose Save [12].


In the Filters tab, you can adjust the Filters for this schedule according to your needs. By default, the schedule adopts the filters you last saved on the dashboard. 

In the Advanced options tab, you’ll find the following:


Here’s the list of all settings and their description:



Expand tables to show all rows

This option is available only for PDF formats. When checked, it displays all rows of any table visualizations in the dashboards. 

Arrange dashboard tiles in a single column

This option is available only for the PDF and PNG visualization formats. When checked, dashboard tiles will be ordered vertically. When unchecked, tiles’ position will match their orientation on Talkdesk.

Paper Size

Only available when “Format data as” is set to PDF. Allows you to select from a set of standard paper dimensions for printing. 

Delivery timezone

Allows you to define the timezone in which the dashboard tiles run their queries. This time is distinct from dashboard-level settings found under “Deliver this schedule”.

Once all settings are configured according to your preferences, click Save [12] to finalize the scheduled dashboard.

Note: A scheduled report is available for 30 days.


Duplicating Scheduled Dashboards

Talkdesk allows you to duplicate schedules if you need a distinct distribution with only a few modified parameters.

To do so, please follow these steps:


1. Choose Schedule delivery [1].



2. Click on “Settings” [1], and choose Duplicate [2].

3. Select and configure the settings of recurrence and time according to your preferences.



4. Click Done [3].

Note: To create a new Schedule, follow the previous steps, and click on the New button.


Scheduling Reports

By scheduling reports from Explore, you can analyze data in ways that best suit your needs. 

Creating a scheduled report mirrors the process for scheduling dashboards. However, there are additional features in Format data as and Advanced options.

Note: Depending on the type of report, Talkdesk displays the last seven days of information or up to 500 rows in its preview. 


To create a schedule for a report, please follow the steps below:


    1. Open the Explore tab in the Talkdesk Workspace app [2].
    2. Click on All types [2] to filter your search, and select the report you want to schedule. For this example, we’ll use the Agents Report [3].


  1. Click the gear icon > Schedule [4].


Next, you can customize the schedule:

  1. Name your schedule [5].
  2. Add the recipients' list [6].
  3. Set the delivery schedule [7].
  4. Click Send Test [8] to preview an iteration of the scheduled report. Talkdesk will send the test to the addresses in the recipients' list within minutes.
  5. You can adjust the Filters for this schedule according to your needs. By default, the schedule adopts the filters you last saved on the report.
  6. Once all settings are configured according to your preferences, click Save All [9] to finalize the scheduled report. 

Advanced Options

Scheduled reports support the following advanced options:



Send this schedule if

Allows you to send the report only if it contains matching results, only if there are no results, or always.


Results in Table. Sends only the results in the preview, up to 500 rows. This setting is non-configurable once the scheduled report is saved, and duplicated reports will preserve this setting. If your needs require you to change this setting, you must create a new report with “All Results” selected.

All Results. Sends all results matching the report’s parameters. This is recommended setting for creating a new Scheduled report. 

Note: “All Results” is not available for these reports: Activity Report, Inbound Dispositions, Outbound Dispositions.

Format options

Apply visualization options. Ensures visualization options used in the portal are preserved or ignored when shared.

  • When checked the report will follow visualization conventions used on Talkdesk including “Show Row Numbers”, “Hide Totals”, and “Limit Displayed Rows”.
  • When unchecked, these options are ignored. Talkdesk sends the data as it appears in the “Data” section of the edit report interface. 

Formatted data values. Defines whether column headers include or exclude data section labels.

  • When checked, the report’s column headers will only contain the dimension and measure names (e.g.: “Interaction ID”, “Agent”). 
  • When unchecked, the column headers will contain data section labels in addition to dimensions and measures (e.g.: “Call Identification Interaction ID”, “Call Identification Agent”). 


Allows you to define the timezone the report’s query is run. The default value is the timezone set at the account level

This is distinct from the report-level time settings found under “Filters” and “Deliver this schedule”.


Duplicating Scheduled Reports

Talkdesk allows you to duplicate schedules for a report using the same method described above for dashboards. 


  1. Locate the Schedule [1] you want to duplicate. 
  2. Click the Duplicate icon [2].
  3. Select the new schedule and configure it according to your preferences.
  4. Click Save All to finalize your changes. 


Viewing Scheduled Reports and Dashboards


For faster access to your scheduled reports and dashboards, simply enable the Scheduled only toggle from Explore’s landing page.


For additional guidance with scheduling reports and dashboards, please contact Talkdesk Support.

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