Share Live Dashboards - FAQ

Does the user who receives the shared dashboard have delete permissions?

No. Only the owner of the dashboard has permission to delete it. The receiver only has View permission. 


Does the receiver need to be a Live user?

Yes. To access the shared dashboards, the receiver needs to have access to Live.


What happens when the user who shared a dashboard deletes it?

If the dashboard is deleted by the owner, it is deleted for all users.


Note: Only the owner of the dashboard has Delete permissions. 


Is it possible to enable other ways of sharing, such as sharing with users outside my account? 

At this time, users are only able to share with other users in the same account.


Can a dashboard owner share a dashboard with users based on ring group or team?

Currently, dashboard creators can only share with specific users or every user in the account.



How will the user that receives the shared Live dashboard be notified?

Receivers can see all the dashboards shared in their list of Live dashboards, under the “Shared with me” section.

Note: If the only dashboard you have available is a shared dashboard, this menu will not appear and it will not be possible to verify that it is a dashboard shared with you.


What does the “Everyone in the account” sharing option include? 

The “Everyone in the account” option allows you to share the Live dashboard you created with all current users and future users that are part of your account (including pending users).


How can I see all the dashboards that are shared with me?

You can see all the dashboards shared with you in your list of Live dashboards under the “Shared with me” section.


Can a receiver filter the shared dashboard, even with only view permissions?

The viewer can only change the viewing time zone using the Dashboard settings.


What happens if I make a change to a dashboard I previously shared (e.g., add a new widget or change a filter)?

If you make a change to a shared dashboard, the receiver will see the changes made. The receiver will need to refresh the page to see the updated version of the dashboard.

Note: If the owner of a dashboard changes the time zone dashboard settings, it will not affect the viewing time zone selected by the receiver.

Will the receiver be alerted if changes are made to a shared dashboard?

No, the receiver will not be alerted. The receiver will need to refresh the dashboard to see any changes the owner makes to it. If the owner deletes a shared dashboard, the receiver will no longer find it in the "Shared with me" section of their Live dashboards list. 


Can I share a dashboard that wasn’t created by me?

Only the owner/creator can share that dashboard. 


Is there a limit on how many Live dashboards I can share?

There is no limit to the number of dashboards you can share. 


Is there a limit on how many Live dashboards I can receive?

There is no limit to the number of dashboards you can receive.

Is sharing Live dashboards similar to copying or cloning a dashboard?

Sharing Live dashboards does not create a copy or a clone of the dashboard. Instead, it gives selected users view access to the same original content, with updates included.


How can I identify the dashboards I have shared with other users?

You can identify all the dashboards you have shared through the icon that appears in front of the dashboard's name, in your dashboards’ list.

Is it possible for me to create a dashboard based on one that was shared with me?

Yes, it is possible.


Will the receiver and creator see the same data on a shared dashboard?

The widgets on a shared dashboard will be the same for both the receiver and the creator. The data within those widgets may differ based on how scope is configured for the Live permission on the viewer’s and creator’s respective roles:

  • If both the receiver and creator have the same ring group assignments, the data should match.

  • If the receiver and creator have different ring group assignments, and/or the receiver’s Live permission scope does not match the creator’s Live permission scope, there may be differences in the data displayed to the viewer and the creator.

Role scopes help contact centers ensure that each user is able to view data appropriate to them. Shared dashboards apply the scope of each user’s role just as they are applied to dashboards that are not shared.

For information about Roles and Scopes, see Roles and Permissions.

For more information, please visit our Talkdesk Live documentation.

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